Receptionist / Accounts Payable

Requirements:

Shift: Mon-Thurs 8am-4:30pm, Fri 8am-4pm

Primary Purpose of Position:
Greets clients or customers coming into establishment ascertains the customer’s wants and directs customer to appropriate department or individual. Answer, direct phone calls and answer inquiries. Responsible for performing Accounts Payable job tasks. Perform routine clerical duties as needed.

Essential Functions and Responsibilities:

1 Contact employees about guests waiting for them and forward inquiries to the proper person for a resolution. Ensure all vendors have proper access to function in their role while ensuring all guests are signed in/out for maintaining a safe working environment.

2 Answer and direct incoming calls from the switchboard.

3 Responsible for filing, faxing, and copying as needed. Manage and operating postage machine, fax, scanner and other office equipment. Office duties: water plants, order supplies, make coffee, etc.

4 Maintain company purchase orders and attach to invoices. Input payables into computer and cut A/P checks weekly. Charge expenses to accounts and cost centers ensuring that all invoices are properly coded.

5 Manage BOSS spreadsheets and out of state freight spreadsheets.

6 Manage all aspects of FedEx Shipments (except approving fed ex invoices).

7 Analyze invoices and check statements. Reconcile credit card transactions. Perform job costing tasks as assigned.